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Maintaining Eligibility

Each scholarship program requires that you meet certain basic elements of cumulative GPR and credit hour requirements. As a scholarship recipient, you must be enrolled full-time (12 hours) for your scholarship to pay towards your account each semester (fall and spring).

You are also required to have 30 cumulative earned hours by the end of your first academic year, 60 cumulative earned hours by the end of your second academic year, and 90 cumulative earned hours by the end of your third academic year. An academic year entails the fall, spring, and summer terms. Hours earned via transfer credit, dual credit, and AP/IB testing may be used towards the completion of this requirement. Any transfer credit taken outside of Texas A&M University must have an official transcript reported before the 12th class day of the Fall semester.

Each scholarship program’s requirements are identified in the consolidated Scholarships Handbook located on the Forms page. If you are not able to meet these requirements, you will face the following course of action: probation, suspension, and/or automatic suspension.
GPR Process
If you are receiving a multi-year scholarship awarded by Scholarships & Financial, you may have your cumulative GPR evaluated at the end of the Fall and Spring semesters. To determine what GPR is required for your scholarship, please see our Scholarship Handbook. If you are receiving multiple scholarships with different GPR requirements, GPR will be individually reviewed based on requirements for each scholarship. Please note that GPR (Grade Point Ratio) and GPA (Grade Point Average) are interchangeable terms.
GPR Scholarship Probation

The first time you fail to meet the GPR requirement(s) of a multi-year scholarship(s) will result in a semester-long period of scholarship probation. During the probationary period, you will continue to receive scholarship payment(s).  If you are placed on scholarship probation, you will also be required to complete a Scholarship Satisfactory Academic Progress (SAP) Training Session. If you fail to complete a training session, it will result in automatic cancellation of future scholarship payments of your affected scholarships. If you have completed training and are meeting the requirement(s) of your scholarship(s) at the end of the probationary semester you will be in good standing and continue to receive your future scholarship payments.

GPR Scholarship Suspension

If you fail to meet the GPR requirement(s) of your multi-year scholarship(s) at any point after your probationary semester, you will be placed on scholarship suspension. When placed on scholarship suspension, future payments of your affected scholarship(s) will be cancelled. You will have the opportunity to submit an appeal for review by the Office of Scholarships & Financial Aid (please see Scholarship Eligibility FAQs for more information on the appeal process).

GPR Automatic Suspension

If your cumulative GPR is below a 2.0 at the end of a Fall or Spring semester, then you will be placed on automatic scholarship suspension – losing the opportunity to have a warning/probation semester. When placed on automatic scholarship suspension, future payments of your affected scholarship(s) will be cancelled. You will be given the opportunity to submit an appeal for review by the Office of Scholarships & Financial Aid (please see Scholarship Eligibility FAQs for more information on the appeal process). This appeal can be submitted for both scholarship and financial aid eligibility.

30-60-90 Cumulative Earned Hours Process
If you are receiving a multi-year scholarship(s) awarded by Scholarships & Financial Aid, you may have your cumulative earned hours evaluated at the end of each academic year. To see if your scholarship requires completion of 30-60-90, please see our Scholarship Handbook.

If you are a recipient of a multi-year scholarship with this requirement, you are expected to have earned 30 credit hours by the end of your first academic year, 60 credit hours by the end of your second academic year, and 90 credit hours by the end of your third academic year. Once you reach a total of 90 earned credit hours, you have fulfilled this requirement in its entirety. Please note that dual credit hours, AP/IB credits, transfer credits and credits by examination will all count toward your total earned credit hours for the 30-60-90 requirement. Transfer credits must be transferred to Texas A&M by the 12th class day of every Fall semester.
30-60-90 Scholarship Probation

The first time you fail to meet the 30-60-90 requirement of a multi-year scholarship(s) will result in a scholarship probation period of one academic year. During the probationary period, you will continue to receive your scholarship payment(s).  If placed on scholarship probation, you will also be required to complete a Scholarship Satisfactory Academic Progress (SAP) Training Session. Failure to complete a training session will result in automatic cancellation of future scholarship payments of your affected scholarships. If you complete training and are meeting the requirement(s) of your scholarship(s) at the end of the probationary period, you will then be in good standing and continue to receive your future scholarship payments.

30-60-90 Scholarship Suspension

Subsequently, if you fail to meet the 30-60-90 requirement of your multi-year scholarship(s) after your probation period of one academic year, you will be placed on scholarship suspension. When placed on scholarship suspension, future payments of your affected scholarship(s) will be cancelled. If placed on scholarship suspension, you will have the opportunity to submit an appeal for review by the Office of Scholarships & Financial Aid (please see Scholarship Eligibility FAQs for more information on the appeal process).

Reinstatement of Scholarship
If you have lost your scholarship(s) in a previous semester and end up meeting the requirements of your scholarship(s) in a future semester, you may be able to get your scholarship reinstated. If your scholarship is eligible (eligible scholarships are listed on the form) for reinstatement, you may complete and submit a Scholarship Reinstatement Form to scholarships@tamu.edu for review by the Scholarships & Financial Aid Office.

It is important to note that scholarship reinstatement is not a guarantee as reinstatements are subject to funding availability. Scholarship payments do not “pause” when you lose them; Therefore, if you have a scholarship reinstated, you will not be able to claim payments from semesters in which you were not receiving the scholarship(s).
May I submit an appeal if my scholarship is suspended?
Yes - you will receive an email from the Scholarships & Financial Aid Office regarding your suspension status shortly after your final grades are posted for the Fall and Spring semesters (GPR only), as well as after the 12th class day of the fall semester (30-60-90 only) and will be given an opportunity to submit an appeal online.
 
It is important to regularly check your Texas A&M Email (even your junk folder!) as well as your Scholarships & Financial Aid Portal for important information related to the appeal process. The online appeal can be accessed in your Scholarships & Financial Aid Portal under the “To-Do” list.
 
The appeal serves as a way for our office to gather information about what has prevented you from achieving the scholarship requirements. Appeals are reviewed on the basis of information provided by you, academic history, probability of achieving the scholarship requirement(s), etc. If an appeal is granted by the Office of Scholarships & Financial Aid, you will receive an additional semester of probation and will be required to complete Scholarship SAP Training.
May I Q-drop a class?
Yes, you may Q-Drop a class. Q-dropping a class (as long as it is after the 12th class day of a semester/census) will not affect your enrollment status for that semester. It is important to note, however, that a Q-dropped class will be marked as incomplete and will not count toward your overall earned credit hours or the 30-60-90 hours requirement.
What happens if I have to withdraw from the university?
If you withdraw from the university during the course of a semester, scholarship funds that have already disbursed to your account will not be affected. This applies to all classifications of students. Please note that your scholarship will most likely be affected by the withdraw if you choose to enroll in future semesters. Depending on the situation, you may be placed on either scholarship probation, suspension, or need to request a scholarship reinstatement. Please contact our office with any questions in regards to how a withdraw might affect your scholarship(s).
Will my mid-term grades be monitored for my scholarship?
Mid-term grades will only be monitored during the Fall and Spring semesters for first-year freshman receiving multi-year scholarships awarded by Scholarships & Financial Aid. If you are not meeting the requirements after mid-term grades have been posted, you will be notified via email of your current progress by the Office of Scholarships & Financial Aid for Scholarship Satisfactory Academic Progress (SAP) purposes. Upperclassmen will not have their mid-term grades monitored for Scholarship SAP purposes.
Per TAMU Student rule 27 a student is ineligible to receive a university-administered scholarship when the length of the probation/deferred suspension is greater than one semester. Some scholarships adhere to more strict guidelines. Therefore, ineligibility may result from a lesser length of probation or deferred suspension. These sanctions imply a serious offense(s) and must be uniformly applied by the office administering the scholarship upon notification by the University Conduct Administrator.

If your conduct probation/deferred suspension period begins before funds have been disbursed for the semester you are not eligible for the funds and the scholarship will be cancelled.

If your conduct probation/deferred suspension period begins after funds have been disbursed for the semester you may keep the funds as long as the probation/deferred suspension period is not greater than one semester.

If your scholarship is a multi-year scholarship, a written request for reinstatement must be submitted to Scholarships & Financial Aid to reinstate the scholarship once you become re-eligible. Reinstatement to a previous scholarship is not guaranteed and is subject to the availability of funds and whether the terms of the scholarship allow for reinstatement. Reinstatement requires that you meet all eligibility criteria including hours completed and cumulative GPR.

Scholarships & Financial Aid will handle the review of all conduct probation for all university scholarships in coordination with the academic colleges and departments.

A student who is on Honor Violation Probation is subject to the following restrictions:

  • Ineligibility to hold an office in any student organization recognized by the university or to hold any elected or appointed position within the university.
  • Ineligibility to represent the university to anyone outside the university community in any way, including representing the university at any official function, intercollegiate athletics or any forms of intercollegiate competition or representation.
  • Per Student Rule 20 ineligibility to receive a university-administered scholarship or fellowship when the “Honor Violation Probation” is in place for longer than one semester.
  • Ineligibility to receive an Aggie Ring, to pre-register for classes, or to receive a diploma.
  • Additional restrictions or conditions also may be imposed, depending on the timing, nature and severity of the misconduct. Examples are inability to receive an official transcript and inability to participate in commencement exercises.
Honor Violation Probation can be assessed either by itself or in combination with any other penalty. Students on Honor Violation Probation may not be considered “In Good Standing” with the University. It takes effect immediately upon a finding of academic dishonesty. Removal of the Honor Violation Probation is addressed below.

For more information visit aggiehonor.tamu.edu.

Texas A&M Students