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Maintaining Eligibility

Each scholarship program requires that you meet certain basic elements of cumulative GPR and credit hour requirements. As a scholarship recipient, you must be enrolled full-time (12 hours) for your scholarship to pay towards your account each semester (fall and spring).

You are also required to have 30 cumulative earned hours by the end of your first academic year, 60 cumulative earned hours by the end of your second academic year, and 90 cumulative earned hours by the end of your third academic year. An academic year entails the fall, spring, and summer terms. Hours earned via transfer credit, dual credit, and AP/IB testing may be used towards the completion of this requirement. Any transfer credit taken outside of Texas A&M University must have an official transcript reported before the 12th class day of the Fall semester.

Each scholarship program’s requirements are identified in the consolidated Scholarships Handbook. If you are not able to meet these requirements, you will face the following course of action: probation, suspension, and/or automatic suspension.
GPR Process
Each student receiving a scholarship(s) will have their cumulative GPR evaluated at the end of each semester. Recipients of multiple scholarships will have their GPR eligibility evaluated individually for each of their scholarships.
GPR Scholarship Probation

If you fail to meet the GPR requirements of your awards for a first time offense, then you will be placed on a semester long probationary period while continuing to receive scholarship payment. You must be meeting the Scholarship(s) GPR requirements by the end of the probationary period in order to continue receiving payment from your scholarship(s).

GPR Scholarship Suspension

After the probationary period, if you are not meeting the scholarship GPR requirements for a second offense, then this will result in scholarship suspension. No scholarship payment is received while on suspension and future terms of the scholarship are cancelled. Scholarship payments lost during a suspension period are forfeited. Please see scholarship Eligibility FAQs for information in regards to the scholarship appeal process.

GPR Automatic Suspension

If your cumulative GPR is less than a 2.0 at the end of a semester, you will be automatically suspended from your scholarship(s) without a probationary semester. Scholarship payments lost during an automatic suspension period are forfeited. Please see scholarship FAQs for information in regards to the scholarship appeal process.

30-60-90 Cumulative Earned Hours Process
Students receiving a scholarship(s) will also have their cumulative earned hours evaluated at the end of each academic year.
30-60-90 Scholarship Probation

If you fail to meet the cumulative earned hour requirement for a first time offense, you will be placed on a year-long probationary period while continuing to receive scholarship payment.  You must be meeting the requirements of the scholarship by the end of the probationary period in order to continue receiving payment from your scholarship(s).

30-60-90 Scholarship Suspension

After the probationary period, if you are not meeting the 30-60-90 cumulative earned hour requirement for a second offense, then this will result in scholarship suspension. No scholarship payment is received while on suspension and future terms of the scholarship are cancelled. Scholarship payments lost during a suspension period are forfeited. Please see scholarship FAQs for information in regards to the scholarship appeal process.

Reinstatement of Scholarship
Once a student returns to the minimum requirements for the scholarship, including required hours and cumulative GPR, you may request to be reviewed for reinstatement of remaining scholarship payments by filing a scholarship reinstatement form:  https://scholarships.tamu.edu/forms
However, not all scholarships are eligible for reinstatement. Reinstatements are subject to funding availability and whether the terms of the scholarship allow for reinstatement. A reinstated scholarship will not include payments that were forfeited during the suspension period.
 
May I submit an appeal if my scholarship is suspended?
Upon notification of having been suspended from your scholarship you will receive instructions regarding the online appeal process. The appeal process happens immediately after notification is sent out, so it is important to check your TAMU email account and Financial Aid Portal regularly for notification.
May I Q-drop a class?
Yes, however, there are a few things to consider if you decide to utilize a Q-drop, as a class that has been Q-dropped will not be considered complete.

Scholarship recipients that are enrolled at Texas A&M must have a minimum of 30 cumulative earned hours by the end of their first academic year, 60 cumulative earned hours by the end of their second academic year, and 90 cumulative earned hours by the end of their third academic year.

A Q-dropped class will not count as earned credit and will, therefore, not count towards the cumulative hours you must earn for your scholarship.
What happens if I have to withdraw from the university?
For all classifications the scholarship funds will remain applied even if you withdraw after funds have disbursed to your student billing account. That semester will count against your multi-year scholarship allotment. Following the semester in which you withdraw you will either be on probation or suspension if you did not complete the required hours for your scholarship.
Will my mid-term grades be monitored for my scholarship?
Yes. After mid-term grades have posted for first year scholarship recipients, students that post below their scholarship requirements will be required to complete a mid-term advising and tutoring requirement. Mid-term grades are reviewed during both the fall and spring semesters for all first-year scholarship recipients. Students in subsequent years will not have their midterm grades monitored for their scholarships.
Per TAMU Student rule 27.1.4 and 27.1.5 a student is ineligible to receive a university-administered scholarship when the length of the probation/deferred suspension is greater than one semester. Some scholarships adhere to more strict guidelines. Therefore, ineligibility may result from a lesser length of probation or deferred suspension. This sanction implies a serious offense and must be uniformly applied by the office administering the scholarship upon notification by the university discipline officer.

If your conduct probation/deferred suspension period begins before funds have been disbursed for the semester the student is not eligible for the funds and the scholarship will be cancelled.

If your conduct probation/deferred suspension period begins after funds have been disbursed for the semester you may keep the funds as long as the probation/deferred suspension period is not greater than one semester.

If your scholarship is a multi-year scholarship, a written request for reinstatement must be submitted to Scholarships & Financial Aid to reinstate the scholarship once you become re-eligible. Reinstatement to a previous scholarship is not guaranteed and is subject to the availability of funds and whether the terms of the scholarship allow for reinstatement. Reinstatement requires that you meet all eligibility criteria including hours completed and cumulative GPR.

At the request of the Academic Operations Committee (AOC), Scholarships & Financial Aid will handle the review of all conduct probation for all university scholarships in coordination with the academic colleges and departments.

For more information, please contact Scholarships & Financial Aid at 979-845-3236.

Effective 03-2011
 

A student who is on Honor Violation Probation is subject to the following restrictions:

  • Ineligibility to hold an office in any student organization recognized by the university or to hold any elected or appointed position within the university.
  • Ineligibility to represent the university to anyone outside the university community in any way, including representing the university at any official function, intercollegiate athletics or any forms of intercollegiate competition or representation.
  • Ineligibility to receive a university-administered scholarship or fellowship when the “Honor Violation Probation” is in place for longer than one semester. Some scholarships adhere to more strict guidelines, and, therefore, ineligibility may result from a lesser length of time on “Honor Violation Probation.”
  • Ineligibility to receive an Aggie Ring, to pre-register for classes, or to receive a diploma.
  • Additional restrictions or conditions also may be imposed, depending on the timing, nature and severity of the misconduct. Examples are inability to receive an official transcript and inability to participate in commencement exercises.
Honor Violation Probation can be assessed either by itself or in combination with any other penalty. Students on Honor Violation Probation may not be considered “In Good Standing” with the University. It takes effect immediately upon a finding of academic dishonesty. Removal of the Honor Violation Probation is addressed below.

For more information visit aggiehonor.tamu.edu.

Scholarship Handbook