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Staff Resources FAQ

The scholarship must be available for Non-Resident and Residents students to apply to. The scholarship recipient(s) must also be selected by a university committee. The student must receive a competitive scholarship of a minimum dollar amount in order to receive the waiver. For more details, visit scholarships.tamu.edu/Non-Resident-Tuition-Waiver.
Process for Non-Resident Tuition Waivers
  1. Department signs Certification of Competitive Scholarship Award form for their scholarship accounts that carry a non-resident tuition waiver annually.
  2. Department awards competitive scholarship. Scholarships & Financial Aid posts non-resident waiver as a resource to financial aid package, automatically through COMPASS.
  3. Non-Resident Waiver is credited to the students billing account.
  4. Non-Resident Waiver will appear on RPAAWRD as other resource.
All non-resident waivers are to be certified and approved no later than the 12th class day of the fall /spring terms. (Summer is the 4th class day)
It is up to the donor or the department/college if the student will be required to complete any additional tasks to receive their scholarship. These tasks may include a thank you note, attendance at a reception or banquet, or a reflective paper of their study abroad experience (for study abroad-related funds). Any requirements should be communicated to the student in a clear and timely manner, ideally through the award letter sent to the student.
What is RPAAWRD in SPARTA?
It is now the policy of Scholarships & Financial aid to direct university staff to use RPAAWRD in the scholarship application and awarding database, SPARTA, instead of direct access via Compass. This policy has been developed in response to general compliance and auditing needs. RPAAWRD tab in SPARTA is used to award scholarships and fellowships for every student at Texas A&M. Tuition and fees are to be paid thru TWAPMTS not thru RPAAWRD in SPARTA
How do I get access to RPAAWRD?
You are able to have access to RPAAWRD through SPARTA. To obtain access to SPARTA, you will need to attend a one hour training. Log in to TrainTraq and search by Category, selecting “Finance & Business – Scholarships.” This should bring up 3 courses: New Scholarship Administrator Training (Course ID 2112134), SPARTA Training (Course ID 2112436), and SOLAR Training (Course ID 2112137). There are multiple date options (average one session per month) that you can choose from. Once you register for a session and attend and complete the training, you will be given access to SPARTA/RPAAWRD.

Anyone that is new to scholarships is required to complete all three trainings. If you have dealt with scholarships in your position previously, you can sign up for just the sessions you need.
SOLAR will be used to identify if a scholarship/fellowship can pay at less than full time status or not. Departmental staff with SOLAR access have the capability to indicate on the “notes” page if they would like for us to force their scholarship in the event the student is less than full-time or in their final semester. Please email fellowschol@tamu.edu to inform SFAID to force a scholarship/fellowship.
According to the University Scholarship Committee guidelines, Rule No. 3, all scholarships shall be posted by July 1 of each year for the next academic year. This way we will have time to adjust any financial aid a student has in case it will overaward them in financial aid.
These forms will be sent to the Dean or Department Head. If your department failed to return the “Certification of Competitive Scholarship Awarding Form”, then your students will not automatically receive a waiver in COMPASS until it is received in our office.
Who needs to sign the Certification of Competitive Scholarship Awarding form?
The new form only requires two signatures. Please have your Department representative, Dean or Department Head sign the form. We also require a signature from the Department/College Scholarship Selection Committee Member of your College. All signatures must be in place to process the Certification of Competitive Scholarship Awarding Form or it will have to be returned to the department and this will delay the processing for the student.
Where do I send the Certification of Competitive Scholarship Awarding Form once I have obtained the required signatures?
Jessica Merchant TAMU Mailstop 1252
Mid Spring semester, your department will receive the Certification of Competitive Scholarship forms and need to be returned back to our office asap. Then when you post the scholarships to the students accounts the waiver will post automatically if the form is returned back stating it does carry a waiver and the student meets the requirements for the waiver.
Why is my student’s waiver not posted yet?
Check to see if the waiver is posted on RPAARSC or RPAAWRD under other resources. This would mean Scholarships & Financial Aid has processed the waiver form. To see if the waiver has been applied to the student’s bill, check on TSICSRV. It will be listed at the bottom of the billing account listed as Comp Waiver.
New Scholarship Administrator Training
Judi Haas – 458-5371

(TrainTraq Course ID 2112134) Training course designed to familiarize new scholarship administrators with scholarship compliance.

This course is designed to accompany the SPARTA Training (2112136) and SOLAR Training (2112137) courses. New scholarship administrators are required to attend and complete all three courses. Current scholarship administrators are welcome to attend any of the sessions for further training or for a refresher of scholarship compliance, SPARTA, and/or SOLAR.
SPARTA Training
Jeff Glenn – 458-5423

(TrainTraq Course ID 2112136) Training course designed to familiarize new scholarship administrators with building applicant pools for scholarship awarding using the scholarship application database SPARTA.

This course is designed to accompany the New Scholarship Administrator Training (2112134) and SOLAR Training (2112137) courses. New scholarship administrators are required to attend and complete all three courses. Current scholarship administrators are welcome to attend any of the sessions for further training or for a refresher of scholarship compliance, SPARTA, and/or SOLAR.
SOLAR Training
Judi Haas – 458-5371

(TrainTraq Course ID 2112137) Training course designed to familiarize new scholarship administrators with sourcing information for scholarship/fellowship awarding using the scholarship account database SOLAR.

This course is designed to accompany the New Scholarship Administrator Training (2112134) and SPARTA Training (2112136) courses. New scholarship administrators are required to attend and complete all three courses. Current scholarship administrators are welcome to attend any of the sessions for further training or for a refresher of scholarship compliance, SPARTA, and/or SOLAR.

For other questions, please contact Judi Haas at 458-5371.
If an error is displayed, please take note of the error and call Scholarships & Financial Aid (if warranted):
  1. Please ensure you enter an award amount before you attempt to save an award.
  2. Make certain your data entry is correct. You cannot post an award amount above or below that which your fund allows.
  3. When attempting to enter a scholarship/fellowship that you should have access to, but are denied access, please call Judi Haas at 458-5371.
  4. If attempting to enter for a student athlete, please email sfaid-athletics@tamu.edu to inquire about the student’s eligibility for the award.
  5. You may also want to check SOLAR to ensure your accounts are set up correctly and the student meets the criteria for the award you are giving.
To set up a new account, download the Request for New Scholarship FAMIS Account and/or Compass Fund Code form, complete, print and send the form to Jessica Merchant by e-mail at jmerchant@tamu.edu.

Here are the instructions to filling out the New Scholarship FAMIS Account and/or Compass Fund Code form Request for New Scholarship FAMIS Account and/or Compass Fund Code Form Instructions.

New Account Request Process New Account Request Process

Scholarships & Financial Aid contacts FMO to request a famis account and then requests that Student Business Services set up the detail code. A fund code is assigned and the account information is then entered into Compass and SOLAR. You will be notified by Jessica Merchant once your account is active and ready for your use to award in SPARTA. This process can take up to 10 business days to complete, depending on the time of year.
Example: Posted money in fall now want to go back post on same account for spring.

Yes, go into RPAAWRD in SPARTA and find the fundcode you posted to. Tab over to the offered/accepted amount and increase the award in both places. Hit update to save the change.
This is a campus wide database that holds all the scholarships that are on campus. It has copies of the gift agreements, departmental and donor contact information and scholarship specifics. With SOLAR you can see the enrollment status, required maximum number of terms, tuition waiver eligibility and much more.