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Maintaining Eligibility

Each scholarship program requires students to meet certain basic elements of hours completed and cumulative GPR. Recipients of multiple scholarships, will have their GPR eligibility evaluated individually for each scholarship. All scholarship recipients must be enrolled full-time (12 hours) for their scholarship to pay towards their account each full semester (fall and spring).

Each scholarship program’s requirements are identified in the consolidated Scholarships Handbook. Should students not meet these requirements, they will face the following course of action: probation, suspension, and/or automatic suspension.

Scholarship recipients that begin their enrollment at Texas A&M University during or after the summer 2013 term (i.e. Class of 2017 and subsequent class years) are required to have earned 30 hours by the end of their first academic year, 60 hours by the end of their second academic year, and 90 hours by the end of their third academic year. An academic year entails the fall, spring, and summer terms. Hours earned via transfer credit, dual credit, and AP/IB testing may be used towards the completion of this requirement.

Students that began their enrollment at Texas A&M University prior to the summer of 2013 (i.e. Class of 2016 and prior class years) are required to enroll in and complete a minimum of 12 credit hours per full semester (fall and spring) at Texas A&M University. Credit received from other institutions, as well as summer credits, may not count towards the completion of this requirement.
Scholarship Probation
During the probationary period students maintain scholarship payment. Students on probation will be required to meet with a scholarship advisor at the beginning of their probationary period. Students must be meeting the requirements of the scholarship by the end of the probationary period or the student will be suspended from the scholarship.
Scholarship Suspension
After the probationary period, students not meeting the scholarship requirements for another semester are suspended from the scholarship. No scholarship payment is received while on suspension and future terms of the scholarship are cancelled. Scholarship payments lost during a suspension period are forfeited.
Automatic Suspension
Students with a cumulative GPR of less than 2.0 are automatically suspended from their scholarship without a probationary semester. Scholarship payments lost during an automatic suspension period are forfeited.
Reinstatement of Scholarship
Once a student returns to the minimum requirements for the scholarship, including required hours and cumulative GPR, the student may request to be reviewed for reinstatement of remaining scholarship payments. However, not all scholarships are eligible for reinstatement. Reinstatements are subject to funding availability and whether the terms of the scholarship allow for reinstatement. A reinstated scholarship will not include payments that were forfeited during the suspension period.
On July 27, 2012, President Loftin indicated his approval of the Faculty Senate’s move to eliminate Student Rule 10.10.1 and all other rules related to First-Year Grade Exclusion (FYGE). In order to give students adequate time to have FYGE requests approved, the elimination of FYGE was set for the last working day before the beginning of the fall 2013 semester. No FYGE requests will be accepted after 5:00pm on Friday, August 23, 2013.

First-year grade exclusions will be considered in reviewing hours and cumulative GPR requirements for most scholarships. If, by excluding a grade/course, a student is enrolled in and completes less than 12 hours in a prior semester, this will count as a semester in which the student “fell below” the minimum 12 hour requirement to continue receiving the scholarship. The first occurrence is results in a semester of probation; the second is suspension of the scholarship effective the following semester.
May I submit an appeal if my scholarship is suspended?
Upon notification of having been suspended from your scholarship you will receive instructions regarding the online appeal process. The appeal process happens immediately after notification is sent out, so it is important to check your TAMU email account regularly for notification.
May I Q-drop a class?
Yes, however there are a few things to consider if you decide to utilize a Q-drop as a class that has been Q-dropped will not be considered complete.

Scholarship recipients that enrolled at Texas A&M during or after the summer 2013 term (Class of 2017 and subsequent class year) must have earned a minimum of 30 cumulative hours by the end of their first academic year, 60 cumulative hours by the end of their second academic year, and 90 cumulative hours by the end of their third academic year.

Scholarship recipients that enrolled at Texas A&M prior to the summer of 2013 (Class of 2016 and previous class years) must complete a minimum of 12 hours per full semester (fall and spring) at Texas A&M.
What happens if I have to withdraw from the university?
For all classifications the funds will remain applied even if you withdraw after funds have disbursed to your student billing account. That semester will count against your multi-year scholarship allotment. Following the semester in which you withdraw you will either be on probation or suspension if you did not complete the required hours for your scholarship.
Will my mid-term grades be monitored for my scholarship?
Yes. After mid-term grades have posted for first year scholarship recipients, students that post below their scholarship requirements will be required to complete a mid-term advising requirement. Additional requirements may also be mandatory depending upon a student’s specific GPR. Mid-term grades are reviewed during both the fall and spring semesters for all first-year scholarship recipients.
Per TAMU Student rule 27.1.4 and 27.1.5 a student is ineligible to receive a university-administered scholarship when the length of the probation/deferred suspension is greater than one semester. Some scholarships adhere to more strict guidelines. Therefore, ineligibility may result from a lesser length of probation or deferred suspension. This sanction implies a serious offense and must be uniformly applied by the office administering the scholarship upon notification by the university discipline officer.

If conduct probation/deferred suspension period begins before funds have been disbursed for the semester the student is not eligible for the funds and the scholarship will be cancelled.

If conduct probation/deferred suspension period begins after funds have been disbursed for the semester the student keeps the funds as long as the probation/deferred suspension period is not greater than one semester.

If the scholarship is a multi-year scholarship, a written request for reinstatement must be submitted to Scholarships & Financial Aid to reinstate the scholarship once the student is re-eligible. Reinstatement to a previous scholarship is not guaranteed and is subject to the availability of funds and whether the terms of the scholarship allow for reinstatement. Reinstatement requires the student meet all eligibility criteria including hours completed and cumulative GPR.

At the request of the Academic Operations Committee (AOC), Scholarships & Financial Aid will handle the review of all conduct probation for all university scholarships in coordination with the academic colleges and departments.

For more information, please contact Scholarships & Financial Aid at 979-845-3236.

Effective 03-2011

A student who is on Honor Violation Probation is subject to the following restrictions:

  • Ineligibility to hold an office in any student organization recognized by the university or to hold any elected or appointed position within the university.
  • Ineligibility to represent the university to anyone outside the university community in any way, including representing the university at any official function, intercollegiate athletics or any forms of intercollegiate competition or representation.
  • Ineligibility to receive a university-administered scholarship or fellowship when the “Honor Violation Probation” is in place for longer than one semester. Some scholarships adhere to more strict guidelines, and, therefore, ineligibility may result from a lesser length of time on “Honor Violation Probation.”
  • Ineligibility to receive an Aggie Ring, to pre-register for classes, or to receive a diploma.
  • Additional restrictions or conditions also may be imposed, depending on the timing, nature and severity of the misconduct. Examples are inability to receive an official transcript and inability to participate in commencement exercises.
Honor Violation Probation can be assessed either by itself or in combination with any other penalty. Students on Honor Violation Probation may not be considered “In Good Standing” with the University. It takes effect immediately upon a finding of academic dishonesty. Removal of the Honor Violation Probation is addressed below.

For more information visit aggiehonor.tamu.edu.