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Staff Resources FAQ

The scholarship must be available for Non-Resident and Resident students to apply to. The scholarship recipient(s) must also be selected by a university committee. The student must receive a competitive scholarship of a minimum dollar amount in order to receive the waiver. For more details, visit scholarships.tamu.edu/Non-Resident-Tuition-Waiver.
Process for Non-Resident Tuition Waivers
  1. Department signs Certification of Competitive Scholarship Award form for their scholarship accounts that carry a non-resident tuition waiver when they set up a new scholarship account.
  2. Department awards competitive scholarship. Scholarships & Financial Aid posts non-resident waiver as a resource to financial aid package, automatically through COMPASS.
  3. Non-Resident Waiver is credited to the student's billing account.
  4. Non-Resident Waiver will appear on RPAAWRD as other resource.
All non-resident waivers are to be certified and approved no later than the 12th class day of the fall /spring terms. (Summer is the 4th class day)
It is up to the donor or the department/college if the student will be required to complete any additional tasks to receive their scholarship. These tasks may include a thank you note, attendance at a reception or banquet, or a reflective paper of their study abroad experience (for study abroad-related funds). Any requirements should be communicated to the student in a clear and timely manner, ideally through the award letter sent to the student.
What is RPAAWRD in SPARTA?
It is now the policy of Scholarships & Financial aid to direct university staff to use RPAAWRD in the scholarship application and awarding database, SPARTA instead of direct access via Compass. This policy has been developed in response to general compliance and auditing needs. The RPAAWRD tab in SPARTA is used to award scholarships and fellowships for every student at Texas A&M. Tuition and fees are to be paid through TWAPMTS, not through RPAAWRD in SPARTA
How do I get access to RPAAWRD?
You are able to have access to RPAAWRD through SPARTA. To obtain access to SPARTA, you will need to attend a one hour training. Log in to TrainTraq and search by Category, selecting “Finance & Business – Scholarships.” This should bring up one course: Scholarship Administrator Training (Course ID 2113445). There are multiple date options (average one session per month) that you can choose from. Once you register for a session and attend and complete the training, you will be given access to SPARTA/RPAAWRD.

Anyone that is new to scholarships is required to complete all the training.
SOLAR will be used to identify if a scholarship/fellowship can pay at less than full time status or not. Departmental staff with SOLAR access have the capability to indicate on the “notes” page if they would like for us to force their scholarship in the event the student is less than full-time or in their final semester. Please email fellowschol@tamu.edu to inform SFAID to force a scholarship/fellowship.
According to the University Scholarship Committee guidelines, Rule No. 3, all scholarships shall be posted by July 1 of each year for the next academic year, spring only awards must be posted by November 1 of each year, and summer only awards must be posted by May 1 of each year. This allows us time to adjust any financial aid a student has in the event they become over awarded.
Why is my student’s waiver not posted yet?
To see if the waiver has been applied to the student’s bill, check on TSICSRV. It will be listed at the bottom of the billing account listed as Comp Waiver.
Please Contact Scholarships & Financial Aid at fellowschol@tamu.edu or (979) 845-3982.
New Scholarship Administrator Training
(TrainTraq Course ID 2113445) Training course designed to familiarize new scholarship administrators with scholarship compliance, sourcing information for scholarship/fellowship awarding using the scholarship account database SOLAR, and building applicant pools for scholarship awarding using the scholarship application database SPARTA.

New scholarship administrators are required to attend and complete the course. Current scholarship administrators are welcome to attend any of the sessions for further training or for a refresher of scholarship compliance, SPARTA, and/or SOLAR.
If an error is displayed, please take note of the error and call Scholarships & Financial Aid (if warranted):
  1. Please ensure you enter an award amount before you attempt to save an award.
  2. Make certain your data entry is correct. You cannot post an award amount above or below that which your fund allows.
  3. When attempting to enter a scholarship/fellowship that you should have access to, but are denied access, please call Judi Haas at 458-5371.
  4. If attempting to enter for a student athlete, please email sfaid-athletics@tamu.edu to inquire about the student’s eligibility for the award.
  5. You may also want to check SOLAR to ensure your accounts are set up correctly and the student meets the criteria for the award you are giving.
To set up a new account, download the http://scholarships.tamu.edu/Staff-Resources/SchFellAcctRequestForm.aspx form, complete, print and send the form by e-mail to fellowschol@tamu.edu.

Here are the instructions for filling out the New Scholarship FAMIS Account and/or Compass Fund Code form http://scholarships.tamu.edu/Staff-Resources/SchFellowAcctRequestFormInstructions.aspx.

New Account Request Process http://scholarships.tamu.edu/Forms/DeptNewAccountFlowChart.aspx.

Scholarships & Financial Aid contacts FMO to request a FAMIS account, and then requests that Student Business Services set up the detail code. A fund code is assigned and the account information is then entered into Compass and SOLAR. You will be notified by Tracy Merrill once your account is active and ready for your use to award in SPARTA. This process can take up to 10 business days to complete, depending on the time of year

 

Example: Posted money in fall now want to go back and post on same account for spring.

Yes, go into RPAAWRD in SPARTA and find the fundcode you posted to. Tab over to the offered/accepted amount and increase the award in both places. Hit update to save the change.
This is a campus wide database that holds all the scholarships that are on campus. It has copies of the gift agreements, departmental and donor contact information, and scholarship specifics. With SOLAR, you can see the enrollment status, required maximum number of terms, tuition waiver eligibility and much more.